SUMMARY: The Administrative Assistant of Human Resources will perform administrative duties related to the operations of the human resource office.

Position:   Human Resources Administrative Assistant	Recruitment: HR22-658-81
Location:  Administration	Deadline: May 22, 2022
Status: Full-time regular with benefits	Non-Exempt
Language Requirement: English/Spanish preferred	Department: Human Resources
Reports to: Human Resources Director	Number of Positions:  1

 

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: 

 

• Provide administrative support to the Human Resources Generalist and the Human Resources Director as needed.

 

• Assists with administrative functions including (but not limited to): answering phones, greeting visitors, invoice processing, scheduling, coping/scanning/filing, and other office functions. 

 

• Proofreads and types documents and correspondence produced by department.

 

• Inputs and maintains accuracy of employee information into HRIS system. 

 

• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.

 

• Prepares purchase orders for human resource office.

 

• Receives and distributes office mail.

 

• Complies information and responds to request from outside agencies/companies pertaining to employment verification, unemployment claims disability verifications, salary/benefit comparability request.

 

• Responds to telephone inquiries from public or employees.

 

• Maintain and secure all employee files.

 

• Reconciliation of expenses

 

• Department event organization (holidays, birthdays, service recognition etc.)

 

• Project support as requested

 

• Performs other related duties as assigned.

 

QUALIFICATIONS REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION/EXPERIENCE: Associates’ degree; or two years of experience in related field; or combination of education and experience. Certification in Human Resources a plus.

 

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

 

COMPUTER SKILLS: Moderate computer skills required for data entry, Word, Excel, and other software programs, as required for the position. 

 

REASONING ABILITY:  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

MATHEMATICAL SKILLS:  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.

 

CERTIFICATES, LICENSES, REGISTRATIONS: Access to transportation, California driver’s license, and minimum auto insurance as required by law. 

 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 10 pounds.

 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

 

AT-WILL STATEMENT: Employment at Proteus is employment at will.  This means that an employee is free to leave his or her employment at any time, with or without cause or notice, and the Company retains the same right to terminate the employee at any time, with or without cause or notice.  Please understand that continued employment cannot be guaranteed for any employee.  

 

This policy of at-will employment may be changed only by a written employment agreement signed by the Chief Executive Officer that expressly changes the policy of at-will employment.  Unless the employee’s employment is covered by a written employment agreement that specifically provides otherwise, this policy of at-will employment is the sole and entire agreement between the employee and the Company as to the duration of employment and the circumstances under which employment may be terminated.  

 

With the exception of employment at-will, terms and conditions of employment with the Company may be modified at the sole discretion of the Company, with or without cause or notice at any time.  No implied contract concerning any employment-related decision or term or condition of employment can be established by any other statement, conduct, policy, or practice.  Examples of the types of terms and conditions of employment that are within the sole discretion of the Company include, but are not limited to, the following:  promotion; demotion; transfers; hiring decisions; compensation; benefits; qualifications; discipline; layoff or recall; rules; hours and schedules; work assignments; job duties and responsibilities; production standards; subcontracting; reduction, cessation, or expansion of operations; sale, relocation, merger, or consolidation of operations; determinations concerning the use of equipment, methods, or facilities; or any other terms and conditions that the Company may determine to be necessary for the safe, efficient, and economic operation of its business. 

 

DISCLAIMER:  The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and requirements, which may change from time to time based on business needs. When appropriate, reasonable accommodations that do not create an undue hardship to the Company may be made to enable individuals with disabilities to perform the essential functions of the job. 

 

Vaccine Addition: Please be aware that Proteus, Inc. requires all employees to be vaccinated for COVID-19. This position will require the successful candidate to show proof of a vaccination. Proteus, Inc. is an equal opportunity employer, and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

Employment Range: $3,341 Mo.  Deadline: May 22, 2022 Apply:  Proteus, Inc.              Human Resources Department              1830 N. Dinuba Blvd.              Visalia, CA 93291              559 735-3670 phone              559 735-3677 fax              This email address is being protected from spambots. You need JavaScript enabled to view it.

Must complete application to be considered for the position. Download a Proteus application from www.proteusinc.org. Click on “Work for us”; then, “Apply Now.”  Must have “original signature” on application and Fair Credit Reporting Act form. Applications may be faxed, emailed, mailed, or personally delivered to the Human Resources Department by 5 p.m. on the deadline date.   Candidates best qualified for the position will be invited to interview. Proteus will require proof of authorization to work in the U.S. at time of appointment.  AA/EOE/At-Will Employer.