School Clerk Performs receptionist and clerical job duties and serves as support staff for the school. Acts as a liaison between the school administrative and field staff.

Position: School Clerk	Recruitment: ED23-550-51
Location:  Visalia – Education Department	Deadline: 3/23/23
Status: Full-Time Regular	Non-Exempt
Language Requirement: Spanish Required	Department: Education
Reports to: Compliance & Records Officer	Number of Positions:  1

 

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

 

1. Answers phones, greets customers and guests, and provides information to potential students and the general public. Makes appropriate referrals for community resources.

 

2. Conducts clerical duties such as making copies, faxing, filing, ordering and distributing supplies.

 

3. Assists with student orientations, enrollment paperwork, and student files.

 

4. Assists with processing school forms and other documents.

 

5. Collects and processes customer payment transactions. Provides customer receipts and submits funds and/or transaction forms to assigned personnel in a timely manner.

 

6. Enters purchase orders in accufund, ensures necessary approvals and submits required documentation to the Finance Department in a timely manner.

 

7. Checks in and out keys to school vehicles.

 

8. Assists with contacting students as needed.

 

9. Reconciles student attendance records with the schools database system.

 

 

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE:  High school graduate or equivalent, and six months of directly related experience.  Must have knowledge of office procedures.  Must be self-motivated and able to take direction. 

 

COMPUTER SKILLS: Basic computer skills required.

 

LANGUAGE SKILLS:  Spanish required. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of the organization.  Must be able to deal with the public in a courteous manner.

 

MATHEMATICAL SKILLS:  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.  Ability to apply concepts of basic algebra and geometry.

 

REASONING ABILITY:  Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

 

CERTIFICATES, LICENSES, REGISTRATIONS:  Access to transportation, California driver’s license, and minimum auto insurance as required by law.  Must maintain a good driving record.

 

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.

 

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools or controls.  The employee frequently is required to stand; sit; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds

 

 

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The noise level in the work environment is usually moderate.

 

AT-WILL STATEMENT: Employment at Proteus is employment at will.  This means that an employee is free to leave his or her employment at any time, with or without cause or notice, and the Company retains the same right to terminate the employee at any time, with or without cause or notice.  Please understand that continued employment cannot be guaranteed for any employee. 

 

This policy of at-will employment may be changed only by a written employment agreement signed by the Chief Executive Officer that expressly changes the policy of at-will employment.  Unless the employee’s employment is covered by a written employment agreement that specifically provides otherwise, this policy of at-will employment is the sole and entire agreement between the employee and the Company as to the duration of employment and the circumstances under which employment may be terminated. 

 

With the exception of employment at-will, terms and conditions of employment with the Company may be modified at the sole discretion of the Company, with or without cause or notice at any time.  No implied contract concerning any employment-related decision or term or condition of employment can be established by any other statement, conduct, policy, or practice.  Examples of the types of terms and conditions of employment that are within the sole discretion of the Company include, but are not limited to, the following:  promotion; demotion; transfers; hiring decisions; compensation; benefits; qualifications; discipline; layoff or recall; rules; hours and schedules; work assignments; job duties and responsibilities; production standards; subcontracting; reduction, cessation, or expansion of operations; sale, relocation, merger, or consolidation of operations; determinations concerning the use of equipment, methods, or facilities; or any other terms and conditions that the Company may determine to be necessary for the safe, efficient, and economic operation of its business. 

 

DISCLAIMER:  The above statements are intended to describe the general nature and level of workbeing performed by people assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and requirements, which may change from time to time based on business needs. When appropriate, reasonable accommodations that do not create an undue hardship to the Company may be made to enable individuals with disabilities to perform the essential functions of the job.

Vaccine Addition: Please be aware that Proteus, Inc. requires all employees to be vaccinated for COVID-19. This position will require the successful candidate to show proof of a vaccination. Proteus, Inc. is an equal opportunity employer, and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

 

Apply online by visiting our website at www.proteusinc.org. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Human Resources at 559-735-3670 or email at

 This email address is being protected from spambots. You need JavaScript enabled to view it.. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

 

Proteus is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you'd like more information on your EEO rights under law, please visit www.EEOC.gov.

Monthly salary: $3,369